Set up authorizations and grant access to your collaborators 🔑

💡 Now that you've signed the DPA, chosen your payment method, organized your jobs, you should take some time to think about which recruiter will be involved in your recruiting process before inviting them to join your ATS. This article will tell you how!

 

🔑  Standard User: can do everything apart from

• manage billing
• open permissions for other members
• create a career website (if you want to know more about career website, go to the "Build your recruiting process" section )

🔒  Restricted User: 

• only have access to the application pipeline for jobs on which they are a recruiter
• cannot create a new job
• cannot edit the content in an existing job

2 - Determine the role for each recruiter 

What do you want the user to have access to ? You should think about every collaborator that will have access to your ATS. You have an unlimited number of ATS' licenses, so no need to restreint the number of collaborators.  Are the Human Ressource team the only ones that can post jobs ? Do you want them to grant access to managers when needed ? 

• If you want them to post jobs they should at least have the standard user role. 
• If you want them to grant access to managers / members, you should give them the admin role
• If you have a small HR team, and you want to keep the control on what happens on the tool and limit access to applications due to GDPR reasons, you can select restricted access to new users. Restricted users will only have access to job pipelines they are assigned to. 

💡 We recommend you to have at least 2 admin members, in case one on them takes days off (...) - Welcome to the Jungle teams cannot grant new users access without admin approval due to GDPR regulation. 

Please note that the ATS as a collaborative tool shares all information (comments, emails, candidate evaluations) to any member who follow the job.

 

3 - Invite your members to join your ATS

🔒 To add members on the ATS, you should have the admin status. 

Last but not least, once you've listed all your members that could interact with the ATS at some point, you can create your team members access.

To create members, click on Settings  > click on Members  >  click on the Yellow button "New Member" > Fill-in their information, and select the role of your choice. 

 

When you create a new member, they receive the following invitation email to create their account and set a password.

 

 🎉 Congratulations - You've completed the admin setup!

 

🆘 If you have any further questions, you can contact us using the support widget at the bottom right!

 

Next ⏩ Our advice to build your recruiting strategy