Add a private comment to an applicant record 🤫

 

💡 If you need to communicate specific information to part of your recruiting team, this article is for you!

 🧐 Understanding how private comments work

When it comes to hiring, certain sensitive information might need to be communicated only to specific team members, and some decisions need to be validated with your managers. Good news: the “private comment” feature makes exchanges within your team easier!

This feature is available for users with the Administrator role (in the ATS). When you publish a private comment, only users with this role will view and reply to your comment.

This article shows you how to change a user's role on Welcome to the Jungle Solutions.

 

✍️ Writing a private comment

Activate private mode

Adding a private comment is easy! Once you're on the recors of the applicant of your choice, go to the "Activity" box on the right-hand side of the screen.

If you wish your comment to be private, click on the "private" option available in the text field before sending the comment:

⚠️ Only Administrators (in the ATS) have access to this option and will be able to see all confidential comments published on the ATS.

Visibility of your private comments within the ATS

Before sending your comment, you can check which of your collaborators will have access to it. By clicking on the "information" icon, you'll see the details of these users:

As with regular comments, you can also notify a collaborator directly by using the "@" symbol before entering their first and last name.

⚠️ Please note that confidential comments can be viewed by all Administrators, you cannot restrict the access to the comment to a specific person within your team.

When your private comment is sent, it will be framed in yellow with a " lock " symbol.

Of course, you can edit or delete your private comment if you need to!

 

A few tips

Although these comments are only visible to some of your coworkers, we advise you to always write your comments ethically, respectfully and responsibly! 🧡

The information in the “Activity” area should remain purely objective. Make sure you only write information that you can present and take responsibility for.

Now you know all the secrets of this feature! We hope it will facilitate collaboration with your coworkers and communication during your next recruitment.

 

🆘 If you still have questions or doubts, you can contact us using the chat widget on the bottom right, or via our contact form at this link