Get ready for your videoshoot & photoshoot 📹

✨ Your shooting date is confirmed? Perfect! Now here are a few tips to help your teams get ready before D-day.

 

📸 Getting ready for the shooting 

Your Welcome to the Jungle profile allows you to showcase your workspaces, such as an open-space and meeting rooms, but also your team-building moments, your various daily rituals or even moments of conviviality and exchange such as the coffee break! ☕️

 

💡 Don't forget to download the Shoot Kit and answer the Shoot Brief from your Onboarding Area to help you get ready.

 

1) Shoot schedule

When the director arrives, it will take 30 minutes to set up the equipment and review the shoot brief together. Each interviewee has 30 minutes to shoot their video, and the interviews must follow on from one another. There must be no downtime.

(1-2 changes of room/space are possible for the interviews)

After the interviews, it's time for the photoshoot!

The duration of the shoot depends on the subscription plan chosen. If plan on having a make-up artist, remember to include this service in your schedule.

For the shoots of less than 7 interviews, we do not plan any break or lunch break.

📚The key resources available in your Shoot Kit
- Shoot schedule

 

2) Getting ready for the videoshoot

Interviews are a goldmine of information for your future talents! They will be able to learn more about their future coworkers and their daily missions, and about the company's culture.

Once edited, the interviews last between 1min30 and 2min30 and are conducted with only one person at a time; it is a "questions/answers" type exchange between the director and the interviewee.

Interviewees embody your company's values, which is why we advise you to choose different profiles to give your candidates a global vision. Here are the different profiles we recommend you choose:

• Managers to talk about the major challenges facing your company and the skills you're looking for in future employees.
• Employees working for the departments in which you have recruitment needs who will make future candidates want to apply.
• Experienced employees   who will be able to talk about their  evolution  within the company.
• Employees who have arrived more recently and will share what motivated them to join your company.
  
  ❤️ Our team's tips

Here are some tips to get ready during the weeks before your shoot.

For the project manager:

• Choose the room or place you wish to shoot the interviews in and book it for the duration of the shoot.
• Choose the people you wish to be interviewed and the order in which they will appear.
• Prepare questions for each interviewee (max. 4-5 questions per person).
• Send invitations invitations in the calendar of the interviewees so that they can block the time slot for their interview.
• Inform the interviewees about the shooting process: rephrase questions and answers with them. There will be several takes of the same question, and the best version will be kept when editing.
• Take inspiration from the interviews featured in the various profiles present on our website.
• Organize rehearsal sessions for interviewees before the day of shoot, during which you time them.

For the interviewees:

• Avoid memorizing your answers, instead, use bullet points to keep your answers natural.
• Mention when you joined the company rather than the number of years you've been with the company during the presentation, so that the message lasts over time.
• If possible, remove glasses to avoid reflections.
• Avoid patterned or brightly-colored clothing, and silk-like materials, as the microphone will slip and make unwanted noise.
  
  📚 Key resources available in your Shoot Kit
  - Frequently asked questions for interviews
  - Sign “Filming in progress”

3) Getting ready for the photoshoot

To make it a memorable moment for your teams, here are a few tips to get ready during the weeks before the shoot day:

• Think of 8-10 scenes to film (a meeting, a coffee break, a moment of conviviality, in an open space, ...).
• Notify all your employees and find volunteers for the planned scenes.
• Communicate a precise meeting place and time if you want to take a group photo.
• It is possible to bring a sweatshirt or t-shirt with the company logo on it.
• Book, tidy and clean the necessary spaces.
• Put away anything confidential that could be photographed.
• Make your employeessign the release forms. We don't need it, it is for your own protection.
  
  ❤️ Our team's tips
  
• Communicate as much as possible with the director during the photoshoot, especially about your expectations and needs (highlighting an expertise / a particular team / your graphic universe / your offices...). You form a team with the director for the duration of the shoot!
• Take a look at your profile and the various tabs it contains to see which subjects to illustrate in the photos (CSR, teams, training, recruitment process...)
• Take a look at the moodboards to choose the one that suits you best. You can also identify the photos you like on the various moodboards and show them to the photographer as an example of what you want.
  
  📚Key resources available in your Shoot Kit
  - Release forms
  - Moodboards
  
  

🎤 What should I expect on D-Day?

On the day of the shoot, the project manager will welcome the director and guide him/her through the various areas. You'll also be able to gather all the participants in the shoot so that they're all ready.

⚠️ As a reminder, a sample release form is included in the shoot kit.

 

1) Location and installation

Upon the director's arrival, you have 30 minutes to:

• Review the prepared brief and the important elements to consider for this shoot.
• Review the planned schedule.
• Identify the location of the interviews to ensure that it is suitable.
• Set up the director's equipment.

Take advantage of this moment to make sure that the offices are tidy and clean, and that there are no confidential information displayed on the screens, boards, etc.

For both the interviews and photos, you will work in collaboration with the director. His goal is to lay out the background you have prepared! Let him know what you think during the shoot, so that he can make sure he's always in line with your expectations.

 

2) The interviews

For the videoshoot, the interviewees will be accompanied by the director and the project manager to ensure that the shoot goes smoothly. Once the equipment has been set up, the project manager can validate the background with the director to confirm that it is suitable.

Once the equipment has been set up, the director will leave the camera running while the interviewee settles in, in order to to capture off-camera moments which will be used when editing the video.

 

The director's role:

The director will play the role of journalist and ask the interviewees questions. Remember to rephrase the question in the answer to help the candidate understand, as the questions are not included in the final cut.

The director's role is also to put you at ease so that you can conduct your interview in the best possible conditions. Don't worry, 2 to 3 takes can be done for each question, so that the post-production team can select the best one.

 

The project manager's role :

The project manager accompanies the director throughout the shoot. He has an outside view and can guide the interviewee if he sees something that can be improved (posture, rate of speech, smile, etc.).

He also ensures that  the schedule is respected , that the employees involved are ready for their turn.

 

3) The photoshoot

For the photo shoot, take a look at your ideas of scenes so that you can have a clear view on the framework. Establish a running order of your ideas to optimize shooting time and to have a smooth transition from one scene to the next.

If you have goodies with your company name (mugs, water bottles, notebooks, pens, etc.), you can place them in the spaces photographed to decorate them. The director can zoom in on these items to add variety to your profile. Similarly, if you have clothing with your company logofeel free to wear them, especially for the group photo.

 

The director's role:

He'll provide his expertise and photographer's eye to guide you on the best angles to use through the lens, the lighting or the framing of the scenes (to avoid backlighting, for example).

He will also suggest staging ideas that might meet your expectations. Don't hesitate to let him know of you have any new ideas during the shoot.

The project manager's role :

The project manager establishes the order of the scenes and makes sure that all the proposed ideas are properly photographed. We recommend that you gather a minimum of 10-15 collaborators so that different people appear in the photos.

 

4) It's a wrap

Check with the director that the brief has been respected and that
everything that was planned has been made. This is an opportunity to make any final shots and confirm to the director that everything is in line with your expectations.

 

🎞️ And once the shooting is done ?

1) Post-production and delivery of your content

The director will take around 100 photos during the shoot, but you will receive 30 to 90 photos depending on your subscription plan.

Our Onboarding team will then send you your content by email within 1 week.

The content will then be available in the library of your Profile Editor.

 

2) Modification requests 

If you wish to make changes to the content delivered, please send your grouped and detailed requests to your Onboarder. A maximum of 3 round trips is possible (V2, V3, V4).

💡 Make sure to include timecodes and/or photo numbers to facilitate the work of our post-production team. 

Authorized modifications:

- Small touch-ups (dark circles, red eyes, visible defects),

- Reduction of grain in photos (where possible),

- Correct the initial framing (tighten, zoom in, and shift),

- Changes on colorimetry (atmosphere, tint, brightness),

- Removing sensitive/visible information from screens, walls, posters, etc.

- Modify video editing (cut out certain phrases, change speed)

 

Unauthorized modifications :

- Remove dust or marks from clothes, windows and glass,

- Remove objects from photos (bottles, fire extinguishers, etc.),

- Putting makeup on people in photographs,

- Change a person's appearance (slimming, etc.)

- Remove sweat rings from people's clothes,

- Color changes not covered by the Welcome to the Jungle Charter (black and white, sepia, etc.).

 

3) Validating and uploading the content 

Once the modifications have been made, you can validate the content to obtain a downloadable version, or request modifications up to a 4th version.

 

4) Adding subtitles

(For: Pro+, Premium, Master and Expert subscriptions only) 

You can request the addition of English or French subtitles to your videos. Once the request has been made, your Onboarder will send you the subtitles for verification before adding them to the videos.

To display the subtitles on Vimeo, press CC in the bottom right-hand corner of the video.

 

5) Adding content to the profile

You can now build and/or update your profile completely autonomously by adding the photos and videos of your choice in the blocks provided for this purpose. Create a profile that reflects your company. 👉🏼  How can I enrich my profile?  

You will also be able to update the texts by yourself via your Profile Editor. If you encounter any difficulties, please do not hesitate to contact your Onboarder.

 

6) Publishing your profile

If you are satisfied with the final result, you can request the publication of your profile to our Onboarding team by clicking on the "Request publication" button in the Profile Editor:

 

If your billing information is correctly completed , our team will get back to you to confirm the publication of your profile within 24 hours.

🆘 Our Care team is at your disposal if you have any questions! You can contact us using the widget at the bottom right of this article or using the "Help" button on the platform.